Chelsea Green Publishing

Editorial Intern

General Description

The Editorial Intern is responsible for administrative and general editorial support to the Chelsea Green editorial department. It is a full-time, 3-month (12-week) position, and reports to the supervising Editor. Please send résumé and cover letter to Nick Kaye, Position begins January 2019.


  • Determine, under the guidance of the Associate Editor or other editors within the department, the appropriate response to unsolicited submissions, (i.e. acknowledging and tracking submissions, and passing them on for further review or preparing a letter of rejection) and submit weekly reports of all decisions.
  • Review proposals circulated by editorial staff for consideration at editorial meetings and be prepared to offer verbal or written assessments as requested.
  • Monitor, maintain, and update book specs, endorsements (blurbs), mailings, and other information in Quickbase.
  • Process book contracts as they come in, announce new acquisitions, and monitor advance and other editorial payments.
  • Field permission requests in a timely, organized manner.
  • Maintain Awards database and review it regularly, deleting awards that no longer exist or are inappropriate for our titles. Make monthly submission recommendations to the editors and handle all aspects of submissions and awards won.
  • Administrative tasks, including: mailings (either from the WRJ office or in concert with Sales Assistant and the warehouse), editorial projects (manuscript organization, art program review and organization, fact checking, research); taking and distributing editorial meeting notes.
  • Provide general support to marketing department, including social media posts, copyediting of marketing material, and other tasks as needed.
  • Provide general support to production department, including reviewing the completeness and organization of manuscripts and art programs submitted by editors to production.
  • Assist with audiobook production, including reviewing books; editing and preparing manuscripts to send to narrators; submitting files and descriptions to the Amazon ACX system; and tracking sales.

Qualifications: This is a position for a motivated self-starter with a demonstrated interest in sustainability issues and publishing. Duties combine administrative and editorial functions and require the ability to work within a team environment as well as work independently. Must have: strong communication, writing, and interpersonal skills; ability to work in fast-paced, deadline-driven environment; strong computer skills and proficiency in Word and Excel; comfort with administrative tasks.

About Us: For almost 30 years, Chelsea Green has been the go-to publisher for people seeking foundational books on the politics and practice of sustainable living, including organic gardening and agriculture, renewable energy, green building, eco-cuisine, and ethical business. In 2012, we decided to practice what we publish and became employee-owned. We are a founding member of the Green Press Initiative and have been printing books on recycled paper since 1985, when our first list of books went on sale. We print our books on paper that consists of a minimum of 30 percent post-consumer waste and aim for 100 percent whenever possible. We also don’t print our books overseas, but rather use domestic printers to keep our shipping costs (and impact on the environment) at a minimum.

Contact Information

Nick Kaye
85 N Main St., Suite 120
White River Junction
Contact Phone: 
(802) 295-6300 x126
Contact e-mail: