National Book Foundation – Awards & Relationships Manager
The National Book Foundation, presenter of the National Book Awards, is seeking a full-time Awards & Relationships Manager. Working closely with the Executive Director and the Deputy Director, this position requires exceptional organizational skills and the ability to prioritize, while simultaneously understanding the small tasks and the big picture. The ideal candidate is an experienced and thorough program administrator and event planner with excellent interpersonal skills, the ability to manage a high level of detail, and a notable ability to perform under pressure. Candidates should have a proven track record of successfully producing events while prioritizing the best experience for the guests, authors, publishers, and other stakeholders. This position will be instrumental in elevating the National Book Foundation’s largest program, the National Book Awards, as the Foundation continues to grow its national presence.
Oversee the entry process for the National Book Awards submission period, including tracking submissions, communicating with publishers, answering eligibility questions, tracking submission mailings, and fact-checking entries
Assist the Executive Director in communicating with judges regarding judging guidelines, deadlines, coordinating submission mailings, scheduling conference calls, and other logistics
Reporting to the Deputy Director, manage the National Book Foundation’s database, as pertains to the National Book Awards and other special events throughout the year, including maintaining annual invite lists for the National Book Awards Ceremony and Benefit Dinner, After-Party, Medal Ceremony and Finalist Reading, and 5 Under 35 reading; process all donations for Awards-related events and produce acknowledgment letters and reports for the Executive Director and Deputy Director
Manage database of Longlist, Finalist, and Winner contact information, including liaising with Marketing & Communications Manager on all logistical communication with publicists for National Book Awards week
Coordinate with Marketing & Communications Manager on all Awards-related press materials
Oversee all logistics for the National Book Awards Ceremony and Benefit Dinner, the Medal Ceremony, and Finalist Reading, including relationships with vendors, guest lists, and guest relations
Work with the Executive Director and Deputy Director in the planning of the National Book Awards Ceremony and Dinner and support the securing of sponsors, hosts, and Dinner Committee members
Coordinate with Director of Technology on all Awards-related web materials
Train and manage interns on all Awards-related tasks, including fact checking, shipment tracking, and other projects
Oversee the sales of medallions to the publishers of current and past National Book Award titles
Use data from National Book Awards entries, medallion sales, and National Book Awards Ceremony ticket sales to analyze and track performance and fundraising goals
Develop and maintain relationships with booksellers and librarians to amplify the impact of National Book Award titles in those arenas
Keep up to date on news regarding current and past National Book Award authors to best maintain the Foundation’s relationships with these authors and their publishers
Coordinate with the Public Programs Manager on the presentation and representation of National Book Award Longlist authors, Finalists, and Winners in relevant public programming
Coordinate with the Director of Education on the presentation and representation of National Book Award Longlist authors, Finalists, and Winners in relevant educational programming
Other duties as assigned
Qualifications: We are looking for applicants who are versatile, ambitious, organized, and are outstanding multi-taskers. Excellent verbal and written communication skills are essential. Applicants should have at least 3-4 years of experience producing events. Applicants should be proficient with the Microsoft Office Suite, Google Docs, and database programs (preferably eTapestry). A passion for reading and literature is a must.
Compensation: This is a full-time exempt position with a generous benefits package. Compensation is commensurate with experience.
To apply for the position: Send resume, cover letter, and a brief statement describing your literary interests to firstname.lastname@example.org with the subject line Awards & Relationships Manager. Applications will be reviewed as they are received. No phone calls, please.
The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.