The National Book Foundation, presenter of the National Book Awards, is seeking a full-time Awards & Honors Manager. Working closely with the Executive Director, the Deputy Director, and the Director of Development this position requires exceptional organizational skills and the ability to prioritize, while simultaneously understanding the small tasks and the big picture. The ideal candidate is an experienced and thorough program administrator and event planner with excellent interpersonal skills, the ability to manage a high level of detail, and a notable ability to remain calm in high-pressure or deadline-driven scenarios. Candidates should have a proven track record of successfully producing events while prioritizing the best experience for guests, authors, publishers, and other stakeholders. This position is instrumental in executing the National Book Foundation’s largest program and revenue stream, the National Book Awards, as well as other Awards & Honors programs.
The start date for this position is mid-January 2022. This is a full-time position based in New York, though may begin remotely for a temporary period to accommodate candidates who are not currently local.
- Oversee the entry process for the National Book Awards submission period, including tracking submissions, communicating with publishers, answering eligibility questions and ensuring all entered titles meet eligibility criteria, and ensuring books are received physically and/or digitally, as needed
- Assist the Executive Director in communicating with judges regarding judging guidelines, deadlines, coordinating submissions updates, scheduling meetings, and other logistics
- Work with Administrative Assistant to manage the National Book Foundation’s database, as pertains to the National Book Awards and other special events throughout the year, including maintaining annual invite lists for the National Book Awards Ceremony and Benefit Dinner, After Party, Medal Ceremony, Finalist Reading, and 5 Under 35 Ceremony; ensure appropriate internal and external acknowledgement of all Awards-related gifts
- Manage Longlist, Finalist, and Winner contacts, including liaising with Communications & Marketing Manager on all logistics
- Work with Executive Director to facilitate the annual selection of Lifetime Achievement award winners, including maintaining updated lists of contenders and researching nominees as needed
- Coordinate with Communications & Marketing Manager on all Awards-related press materials and outreach plans
- Oversee all logistics for the in-person National Book Awards Ceremony and Benefit Dinner, the Medal Ceremony, Finalist Reading, 5 Under 35 Ceremony, as well as broadcasts and afterparties for those events that have them, including budget management, relationships with authors, publicists, vendors, guest lists, and guest relations
- Work with the Executive Director, Deputy Director and Director of Development in the planning of the National Book Awards Ceremony and Dinner and support the securing of sponsors, hosts, and Dinner Committee members to meet and/or exceed fundraising goals
- Coordinate with Director of Technology on all Awards-related web materials
- Train and oversee seasonal interns and/or seasonal staff on all Awards-related tasks, including eligibility checking and other projects
- Work with Administrative Assistant to oversee the sales of medallions to the publishers of current and past National Book Award titles
- Use data from National Book Awards entries, medallion sales, and National Book Awards Ceremony ticket sales to analyze and track performance and fundraising goals
- Coordinate with programs staff on the presentation and representation of National Book Award Longlist authors, Finalists, and Winners in relevant public and educational programming
- Coordinate with Director of Development on fulfillment of events-related benefits for Leadership Circle members
- Other duties as assigned
Qualifications: We are looking for applicants with at least 3-4 years of experience producing events who are versatile, entrepreneurial, organized, and outstanding project managers. Excellent verbal and written communication skills are essential, as is a high attention to detail and ability to manage multiple and simultaneous tasks on strict deadlines. Applicants should be proficient with the Microsoft Office Suite, Google Docs, and database programs. Knowledge of and experience working in or adjacent to the publishing industry is a strong asset; a love for reading and literature is a must. Applicants should be enthusiastic about working with a small, dedicated team, and possess a patient, flexible, kind, and collaborative spirit.
Compensation: This is a full-time exempt position based in New York City (with a flexible in-office/remote hybrid schedule) and benefits package, including paid time off, health care, and other benefits. Salary is $58,000-$65,000 depending on experience.
To apply for the position: Send resume and cover letter as PDFs to firstname.lastname@example.org with the subject line “Awards & Honors Manager.” Review of applications will begin in late November and continue until the position is filled. No phone calls, please.