Miami University

Associate Director of Gift Agreements and Acknowledgments

Title: Associate Director of Gift Agreements and Acknowledgments

Job Description:

This position is responsible for writing gift agreements that document major gift commitments to Miami University and presidential communications that enhance the relationship between the university and its generous donors. The position collaborates with members of the Office of Stewardship and Donor Relations as well as the Office of Development to draft, review, and proofread gift agreements, gift acknowledgments, and other correspondence. This position manages efficient and timely processes to ensure that gift commitments are documented in an accurate and timely manner and donors are thanked in a consistent and meaningful way. The position is an integral member of the Donor Relations team and reports to the Senior Director of Donor Relations.


•Responsible for the oversight and management of processes related to the creation of new endowment documentation, major expendable fund agreements, and amendments of previously established funds.
•Manage the gift agreement process, which includes receiving requests, drafting agreements, elevating agreements and highlighting issues for senior management when necessary, providing critical review, engaging with impacted parties to validate changes, and bringing agreements to closure by working with all parties to obtain final signatures.
•Track and manage agreements through the e-signing process.
•Write gift acknowledgment letters to the university’s top supporters on a daily basis on behalf of the President.
•Draft personal correspondence from the President to follow up with donors and alumni promptly after personal visits and events.
•Track the status of all gift agreements, acknowledgements, and correspondence, provide status reports, and ensure tasks are completed in a timely manner.
•Train Advancement staff and campus partners on gift agreement and acknowledgement processes and best practices.
•Support campus partners in their efforts to thank donors who make gifts to their areas.
•Oversee, refine and recommend new processes.
•Other duties as assigned to support the Office of Stewardship and Donor Relations and University Advancement.


Link to full job description and application:

Contact Information

Miami University
926 Chestnut Lane