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Poets & Writers, Inc.

Advertising Coordinator

The advertising coordinator is responsible for overseeing advertising production from start to finish. In addition, the advertising coordinator works with the advertising director to sell display and online ads and maintains relationships with clients. The ideal candidate will have at least two years of advertising sales experience and/or magazine production experience.

This is a full-time position in our New York City office; we offer a competitive salary and a comprehensive benefits package that includes fully paid medical, dental, vision, and life insurance, a 403(b) plan, and generous time off.

Responsibilities include:

  • Traffic print and online ad materials, adhering to multiple production schedules for the magazine and online products
  • Communicate directly with advertisers about advertising materials
  • Preflight and place display ads into live magazine files using InDesign
  • Design print and online ads for advertisers and house ads for Poets & Writers as needed
  • Keep promotional materials and advertising information on pw.org up-to-date and consistent with style sheet and assist in developing new promotional materials
  • Work with designer on rate cards, media kits, and other promotional materials
  • Solicit display and web advertising
  • Prospect new advertisers and work with director to create effective pitches
  • Work with director to develop new display and web options and assess data to develop ways to best meet advertisers’ needs
  • Participate in meetings and other departmental activities
  • Represent the advertising department at book fairs and industry events


  • Two years of experience in advertising sales and/or magazine production
  • Strong facility with InDesign, Adobe Photoshop, and Adobe Acrobat
  • Facility with OpenX and Constant Contact, a plus
  • Ability to design attractive and well-styled display ads
  • Familiarity with PC and Mac platforms
  • Excellent communication and organizational skills; ability to work with a wide-range of people in the literary community 
  • Knowledge of and interest in contemporary literature

To Apply:

Please send résumé and cover letter to Tim O'Sullivan, Advertising Director, at tosullivan@pw.org. Attachments must be .doc, .rtf, or .pdf; other file types will not be opened. No calls, please.

About Poets & Writers:

Founded in 1970, Poets & Writers is respected and trusted as the primary source of information, support, and guidance for poets, fiction writers, and creative nonfiction writers. Our work is rooted in the belief that literature is vital to sustaining a vibrant culture. We focus on nurturing literature’s source: creative writers.

Our mission is to foster the professional development of poets and writers, to promote communication throughout the literary community, and to help create an environment in which literature can be appreciated by the widest possible public.

In addition to our flagship publication, Poets & Writers Magazine, we advance our mission through pw.org, a website that provides trustworthy advice, information, and a lively online community for writers; the Readings/Workshops Program, which pays writers fees for giving readings and leading workshops throughout New York and California, as well as in eight cities outside those states; and awards for writers including the $50,000 Jackson Poetry Prize, the Maureen Egen Writers Exchange Award, and the Amy Award. Learn more at pw.org.

Poets & Writers is an equal opportunity employer and encourages diversity in its hiring.

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Contact Information

Tim O'Sullivan
Advertising Director

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